Is this for you?
If you work as a Secretary, Administrator, PA, EA or Office Manager for instance, your role may involve taking notes or minutes at meetings.
Award and Associated Qualifications
About this course
Help save wasted hours & make your mark in the office!
Time is precious and meetings can often be a thorn in our side.
Thousands of hours are wasted in the British workforce through ‘having meetings’ – but when used properly, productively and proficiently they can be very valuable forms of communication.
- Harness the power of productive meetings
- Understand the need for different types of meeting
- Clarify the roles of chair, attendee and minute taker
- Understand the logistics required for arranging meetings
- Plan and prepare to ensure every meeting has a clear focus
- Organise others to increase meeting efficiency
- Clearly document key points
- Understand how to feed back actions
- Determine the output of each meeting in no uncertain terms.
There are three lessons in this course: –
Lesson One: what minutes are, the cycle of a meeting, different types of meeting, the purposes and benefits of meetings, the roles of chair, attendee and minute taker, the tasks that a minute taker might undertake before the meeting, notice of the meeting, arranging the venue and refreshments, preparing the agenda, dealing with documents that may be needed for a meeting, distributing the agenda, last minute preparations.
Lesson Two: definition of the role of the minute taker, preparation for the start of the meeting, the four steps of listening, skills to speed up your note taking, what to note down in a meeting, the importance of the liaison between minute taker and chair, confidence, assertiveness.
Lesson Three: grammar, spelling, punctuation, vocabulary, how to use reported speech, word processing skills, proofreading, typing up the minutes, distributing the minutes.
This course aims to understand the different types of meetings, how they run and how best to organise your role as minute taker.
There are no pre-requisites for this course.
Wherever possible our training is tailored to your needs. The cost of our training programmes depend on the course(s) you choose and varies according to duration and breadth. Rest assured we have a number of payment options available to ensure the cost of training is affordable and can be worked alongside your other financial commitments. Common ways people fund their training include: –
- Flexible payment plans to help you spread the cost* available at many of our centres;
- You could opt to pay upfront.
- Providing a comprehensive training programme outlining learning outcomes
- Tailored personnel letters
- Communication with finance departments to arrange payment options (upfront or payment plan*).
Company Funded:Requesting funding from your employers needn’t be a daunting task. Many employers support and encourage their employees with their professional development and consider it a worthwhile investment to fund any training required.
What we can help with:
Funding & Grants:There may be the opportunity to apply for funded grants that can help towards the cost of training. These include the Skills Development Scotland ITAs and the ReAct programme in Wales. All schemes will have different terms and conditions that will need to be met in order to qualify for a grant and these are managed by each individual centre.
We’d recommend you speak to a Course Advisor in your local centre to find out whether they are registered to offer any such schemes and discuss your requirements further.
* Terms and Conditions apply. Speak to a Course Advisor for full information on the options available to you.
Minute taking plays a key role in many secretarial roles. From this course you could progress and undertake shorthand training to enhance your effectiveness. With this skill on your CV you can look towards applying for roles in Secretarial and PA positions.